PRIVACY POLICY
3.1. Introduction
Contemporary Calgary is committed to protecting the privacy and personal information of all individuals who interact with our services, whether as members, product purchasers, or website visitors. We understand the importance of anonymity for some individuals and are dedicated to providing options that allow for engagement while respecting privacy preferences. This Privacy Policy outlines our practices regarding data collection, use, and disclosure, with a specific focus on how we facilitate and protect anonymity.
3.2. Scope
This policy applies to all interactions with Contemporary Calgary's website, online services, membership programs, and product sales. It covers data collected from individuals who choose to remain anonymous as well as those who provide identifiable information.
3.3. Our Commitment to Anonymity
We recognize that some individuals may prefer to interact with Contemporary Calgary without revealing their personal identity. We strive to provide methods and options that support this preference where feasible and consistent with legal and operational requirements.
3.3.1. Consent
We require your knowledge and consent to collect, use, or disclose your personal information, unless the law allows or requires otherwise. Sharing your personal information with us is entirely your choice. However, choosing not to provide certain details may limit our ability to offer some products or services. We will not make your consent a condition for receiving a product or service, unless the information is necessary to provide it.
3.4. Data Collection and Anonymity Options
3.4.1. Website Visitors (Anonymous):
Information Collected: When you visit our website anonymously, we may collect information such as your IP address (anonymized where possible), browser type, operating system, referring pages, and aggregate usage statistics (e.g., number of visitors, pages viewed). This data is collected to improve our website's functionality and user experience and may not be used by Contemporary Calgary to identify you personally. No data transmission over the Internet is 100% secure, and any information disclosed online can potentially be collected and used by parties other than the intended recipient.
Cookies and Tracking Technologies:
We may use anonymized cookies or similar technologies for website analytics and to improve your browsing experience. You can configure your browser to reject cookies, though some features of our website may not function optimally. We will clearly disclose the use of such technologies and provide options for opting out where applicable.
No Personal Information Required:
You are not required to provide any personal information to browse our website anonymously.
3.4.2. Product Purchasers (Anonymous Options):
Limited Personal Information for Transaction:
To complete a product purchase, some information may be necessary for order fulfillment (e.g., shipping address for physical goods, email for digital delivery).
Anonymity for Payment:
We may offer options for anonymous payment methods where available and practical (e.g., cryptocurrency, prepaid cards, or cash for in-person transactions if applicable). We will endeavor to partner with payment processors that support privacy-enhancing features.
Pseudonymity for Account Creation:
For membership purchases, a legal name and contact information are required for record. For other communications with individuals, a preferred name is permitted. We will allow the use of pseudonyms and non-identifiable email addresses (e.g., temporary email services) as long as it does not compromise the security or integrity of our systems or other users.
Data Minimization:
We will only collect the minimum personal information necessary to process your order and deliver the product.
3.4.3. Members (Anonymous Options):
Pseudonymity for Membership:
While a legal name and contact information are required for member registration, we will allow members to use pseudonyms or usernames that do not reveal their real identity for their member profiles if they do not wish to be identified with their legal names.
Non-Identifiable Contact Information:
Where possible, members may use non-identifiable email addresses or communication methods for membership-related communications.
Opt-in for Identifiable Information:
For a member to be a voting member, a legal name and contact information are required. Failure to provide a legal name and contact information results in members being ineligible from voting. Beyond member registration, requests for personally identifiable information (e.g., real name, physical address) will be optional and justified by a clear benefit to the member (e.g., receiving physical mail, special discounts). Members will have the choice to opt-out of providing such information.
Separate Identifiable Records:
If identifiable information is collected (e.g., for financial transactions related to membership fees), it will be stored separately and securely from the anonymous member profile and linked only when necessary and with explicit consent.
3.5. How We Use and Protect Data (Including Anonymous Data)
3.5.1. Use of Data:
To fulfill product orders and provide services.
To improve our website, products, and services.
To analyze trends and usage patterns (anonymized data).
To maintain the security and integrity of our systems.
For internal operational purposes.
3.5.2. Data Security:
We implement robust technical and organizational security measures to protect all data, whether anonymous or identifiable, from unauthorized access, disclosure, alteration, and destruction. This includes encryption, access controls, firewalls, and regular security audits.
For identifiable data, we use industry-standard security protocols. For anonymous data, we ensure it cannot be re-identified without significant effort and additional information not in our possession.
3.5.3. Data Retention:
Anonymous data (e.g., website analytics) may be retained for longer periods for historical analysis. Identifiable data will be retained only as long as necessary to fulfill the purposes for which it was collected, to provide services, and to comply with legal and regulatory obligations. Data provided for anonymous transactions that cannot be legally anonymized will be disposed of securely once its retention period expires.
If a client’s transaction does not proceed, we must either destroy or return the information to the disclosing client.
3.5.4. Disclosure of Data:
We will not sell, rent, or trade any personal information (identifiable or data that could be linked to an individual who sought anonymity) to third parties.
Provided that it cannot be used to identify any individual, we may share anonymized or aggregated data with third parties for analytics, research, or marketing purposes.
We may disclose personal information if required by law, court order, or governmental regulation, but we will strive to limit such disclosure to the minimum necessary and, where legally permissible, notify the affected individual.
3.5.5. Data Breach
For any incident involving a personal information breach where there exists a real risk of significant harm to a client resulting from the loss or unauthorized access or disclosure it must be reported to the Office of the Information and Privacy Commissioner of Alberta.
3.6. Your Rights and Choices
Even when seeking anonymity, you still have certain rights regarding your data:
● Right to Information: You have the right to know what data we collect and how it's used.
● Right to Access: If you have provided identifiable information, you have the right to request access to it.
● Right to Deletion (Right to be Forgotten): If you have provided identifiable information, you may request its deletion, subject to legal and operational requirements.
○ For anonymous data, as it cannot be linked to you, deletion requests for specific anonymous interactions are generally not feasible.
● Opt-Out of Tracking: You can configure your browser to limit or reject cookies and other tracking technologies.
● Pseudonymity: Legal name and contact information are required for member registration. Beyond providing a legal name and contact information for member registration, we will support your choice to use pseudonyms or non-identifiable information wherever possible and consistent with the service being provided.
● Right to Withdraw for Future Communications: You may withdraw your consent to receive future communications from us at any time by contacting us or using the unsubscribe link included in our emails.
3.7. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any material changes by posting the updated policy on our website and, if you are a member or purchaser, via email.
3.8. Contact Us
If you have any questions or concerns about this Privacy Policy or our data practices, particularly regarding anonymity, please contact us at:
Contemporary Calgary
701 11 Street S.W.
Calgary, AB
T2P 2C4
info@contemporarycalgary.com
(403) 770-1350